The Music Video DataBase
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Submission forms - Form #2
Due to spam, I am removing the forms from public access. I should have done this a long time ago as it takes way too much time to weed out all the junk. Site members (check out our Patreon page for info) can still use them, though, when they are connected.

Does that mean you can't submit anything anymore unless you're a member? Of course not!

For some months now, I've been experimenting with spreadsheets and came up with some ways to handle submissions real quickly in this fashion. It's a bit of a steep learning curve, though, but if that doesn't scare you, get in touch and I'll give you access to a shared document on Google Docs that you can edit to your heart's content.

If you're curious (and not faint of heart! ha!) you can view the detailed guide to the spreadsheet.

If you prefer working in a more confined environment, ie. not in a shared document, another option is to download this spreadsheet, fill it out, then email it back to me.

It's a bit easier to work with than the shared document, despite using the same layout. It includes shorter instructions within the file itself, which likely helps make it more user-friendly.

If you look at the user's guide linked above, you should probably download the spreadsheet too as it will help you visualize what columns look like and how the spreadsheet works.

Please only submit short form music videos. The database does NOT include longforms (ie. concerts, DVD's, video compilations, etc).

Artist / Band *** Song / Video title ***
Album / Soundtrack / EP Musical genre
Record label Video commissioner
Song writers
AIR DATE Day Month Year
ONLINE DATE Day Month Year
(this is NOT when the video was added online! please read the description)
SHOOT DATE TO: Day Month Year
(for one day shoots, either enter the same date twice or leave the TO: date blank)
(if you don't know what this is, you probably should leave the field blank)
Format *** music video scopitone Snader telescription
soundie visual music blip
Current status *** Aired Done, but never aired All done, waiting to air
In post-production Cancelled before completion
Filming Project Status unknown
Director(s) *** Origin (country)
Production Company Post-production companies
Production company website
Post-production co. website
Producer(s) Executive producer(s)
Director(s) of photography Editor(s)
Art Director(s) Production Designer(s)
Shoot location(s)
URL to watch (if applicable)
Other crew
Trivia notes
Your name *** Your e-mail address
If you have any comments to make about the site, please use the space provided below :

Artist / Band : Use this field to enter the name of the artist(s) and/or band(s) performing the song.

    Why is this field required? We can't easily identify the video you are submitting data for if you do not at least provide the artist and the title of the song.

Song / Video title : Use this field to enter the title of the song and video.

    Why is this field required? We can't easily identify the video you are submitting data for if you do not at least provide the artist and the title of the song.

Album / Soundtrack / EP : Enter the title of the album from which the song was taken. You can also type the title of a movie soundtrack or of a long-form video, etc. To sum it up : where can the song be found if the viewer wants to buy it? Please only name one source - the one from which the current version was taken.

Musical genre : Enter the appropriate musical genre (rock, pop, new wave, rap, blues, jazz, reggae, heavy metal, etc...).

Record label : Use this field to type in the name(s) of the record label(s) that published the song / album and commissioned the music video.

Video commissioner : This is the person at the label who commissioned the video from the production company.

Song writers : This should be used to enter the names of the writers who wrote this specific song. Use '&' if there are more then one name and '/' to separate lyric writers from composers (if known). Note that lyricists should be listed first (ie. lyric writer / music composer)

Air date : This is the date the video was first aired - regardless of the country. For instance, if a video was shown in Europe before it aired in the States, then that should be the date used. Also, whenever possible, the month and exact date should be included, rather than just the year.

Online date : Our understanding is that this is the date when the video comes out of post-production. For all intents and purposes, it is finalized and waiting for airplay. These dates are not extremely important, historically speaking, however they do give some aproximate idea as to when a video was first aired (usually not too long afterward) and thus helps date some videos. For this reason -- and this reason only --, we are keeping track of online dates whenever possible, though they are not displayed on the website (it is only stored offline).

Please note that if it is not obvious from the data you submitted that you were either involved in the video directly or that you work for a production company, you MUST explain (in the "comments" field) where you obtained this date from. If this is not mentioned, the date you enter here will more than likely be ignored.

Shoot dates : Dates of when the shooting actually took place. You can enter the dates of when the shoot started and when it ended. As stated in the form, if it was a one day shoot, just enter that date twice, or leave the TO: date blank.

ISRC : This is a unique universal code used to identify videos. Think of it as the music industry's equivalent of an ISBN. For more information, you can read the wikipedia entry on the subject.

Format : Although the site mostly deals with music videos, it also aims to cover older related forms of 'visual music' such as the scopitones or the soundies. This is a required field, but it defaults to 'music video', so unless you are actually submitting something else than a music video, you need not worry about this.

Status : Please make sure the correct status is selected when submitting a video, especially if it's a brand new one that just got shot. The default value is 'aired' but you can change this to 'post-production', 'unaired' or whatever else seems most appropriate.

Video director : Use this field to type in the name(s) of the music video's director(s).

    Why is this field required? We've had quite a few cases of people submitting forms that would just mention the artist and video, to our deepest consternation. Obviously, we can't do anything with such little information (unless of course the video isn't in the database yet, but in that case it's best to use Form #1). So to somewhat reduce the chances of such cases to reoccur, we have made this field a requirement. However, if you just wish to provide other technician data and the director is already in the database, or you simply don't know/remember who the director is, you can simply place an asterisk (*) in this field and move on.

Country of origin : As with feature films, the nationality of a music video should be determined based on the production company. To take an example, if a video is commissionned by an American label, produced by a UK company and shot in Germany, the country used should be UK.

Production company : Type in the name of the company commissioned to make the video.

Post-production company : Type in the name of the post-production company(ies) involved -- these can cover anything from editing to special effects and grading. If several are listed, please specify in parentheses which aspects of post-production each of them were involved in.

Production company website : If the production company has a website, and that it is not yet listed in the database (check the 'links' and 'production' pages to make sure) you can provide the URL here.

Post-production company website : If the post-production company has a website, and that it is not yet listed in the database (check the 'links' and 'production' pages to make sure) you can provide the URL here. If there are more than one post-production companies and that you wish to submit several URL's, please only write the first one here and add the others in the 'comments' field below.

Producer(s) : Use this field to type in the name(s) of the producer(s).

Executive Producer(s) : Use this field to type in the name(s) of the executive producer(s).

Director of photography : Use this field to type in the name(s) of the cinematographer(s).

Editor : Use this field to enter the name(s) of the editor(s).

Art Director : Use this field to enter the name(s) of the art director(s).

Production Designer : Use this field to enter the name(s) of the production designer(s). If your native language is not English, or if you are unsure what this is, it should be noted that though the word 'production' is included in the title, this job is NOT a producer position. The production designer is actually the person in charge of the sets of a video (decorations, set constructions, props, etc.)

Locations : Write here where the video was shot (city, country, specific location -- whatever seems relevant, or perhaps unusual).

URL to watch the video : If the video can be watched (or downloaded) online, you can provide the appropriate link here. If you wish to submit more than one location, please insert additional URL's (beyond the first one) in the 'comments' section below.

Other crew : This is where you can type in any additional crew members that have worked on the video: treatment writers, casting director, costume designer, cameramen, assistant directors, actors, etc... Feel free to include any information you'd like to see added online.

Trivia notes : Use this to enter any sort of information you might find relevant... a movie star who appeared in the video, fun facts about the shoot, the difference between this video and another version made for the same song (when appropriate), etc...

Your name : Use this field to type in your own name. This information is private and will not be disclosed to any third party under no circumstances whatsoever.

    Why is this field required? Providing your name serves two main purposes. First, it allows us to more effectively keep track of our sources for information -- this can be particularly useful when we run into conflicting information. Second, it tells us who we need to contact in case we have any questions about the data submitted. Please note that for us to do so, you should of course provide a valid e-mail address. That field is not required, as we did not want the process to be too tedious for regular submitters. However, we do ask that you please consider entering your e-mail if you have not already done so in the past, or if you have recently changed it.

Your e-mail address : Although this is not a required field, we do highly suggest providing a valid e-mail if (1) this is the first time you submit data or (2) you have recently changed your e-mail address. Needless to say, this information will be kept private and never released to any third party. It shall only be used to inform you when the submitted data is added online or to ask you questions about the data if further information is required. You will NEVER receive spam mail through If a need should arise to disclose an e-mail address, permission to do so will always be asked first.

On a side note, it should be pointed out that we will generally place more faith in a signed form than an anonymous one, for obvious reasons -- so including a name and e-mail address also helps make your submission look more serious and legitimate.

Comments : Use this field to enter any comments you may have regarding the site itself, additional information you might like to see added to the site and such. You can also use this for additional URL's that could not be entered above (the site of the director, the DP, editor, or some other technician(s) for instance).

 is produced and maintained by ASG © 1998-2019

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